News Flash

As a reminder on Tuesday July 8^th all employees will begin using the new timekeeping system, UKG Ready. 

Employees who use a desktop to log in will receive an email from UKG with instructions to log in, please check both your town email as well as your personal email for the instructions, you should be receiving this email within the next couple of days.

Employees who use the time clock to punch in will continue just as you do now, enter your credentials, touch punch in and place finger on the scanner.

Employees who use the app to punch in will continue just as you do now, open the app sign in and punch in.

I know a number of employees have questions and concerns, we are asking that you please be patient as there are always hiccups when a new system is rolled out. We (myself, Eliza & Silvia) are doing our best to get the system up and ready for Tuesday and answer the numerous emails and phone calls as well as keeping up on our regular duties. 

Please remember effective Tuesday for all CSEA employees the automatic shift start and no punch rounding begin. This means if you punch in before your scheduled start time you will not be given credit for that time. Your work hours will be calculated using your scheduled start time and not the early punch time. Your early punch in will only count if you have PRIOR permission from your Supervisor to start early, you are required to work 8 hours per day so if you punch in at 8:07am your punch out for the day should be 4:07pm (8 hours), there is no more punch-rounding.

We ask that you utilize the reference material and videos on Zendesk UKG Instructions - for Users – Town of Southampton Technical Support Portal

Thank you all for your patience and understanding as we all navigate this new system.

Below you will find a link to the IT Zendesk portal, which includes user manuals and an instructional video for regular employees; the manuals included are for desktop users and mobile app users. Please keep in mind that user access remains the same as Novatime (for example, Novatime desktop users will remain UKG desktop users), unless we get a request from the department head to modify as appropriate. For desktop users, you will see an icon on your desktop called “UKG Ready”. Unlike Novatime, which had an icon for regular users and another for timekeepers/supervisors, UKG only has the one.

UKG Instructions - for Users – Town of Southampton Technical Support Portal

As a reminder, all employees need to start utilizing UKG on Tuesday, July 8^th (the last day for Novatime is Monday, July 7^th). We will do our best to have the transition be as smooth as possible, but please be aware that there may be challenges and difficulties in the beginning, so we kindly ask that everyone be patient during the first few weeks.

If you have any questions, please feel free to reach out to Silvia Sullivan, Eliza Jo Morgan or Dawn Moyer.

Thanks,

Juan

Juan BecerraDirector of Human Resources(631) 702-1904